Decision aid · Systems & Productivity

Tool register

A lightweight register that makes software purpose, ownership, cost and data boundaries visible.

Systems & ProductivityConstraint lens: Operating System1 min readUpdated 30 Aug 2026

Record the basics

For each tool: name, purpose, owner, users, recurring cost and renewal date.

Name the data

Record the important data it contains and whether it is the authoritative source for any of it.

List connections

Note imports, exports, integrations and manual copying to or from other systems.

Record access and recovery

Who can administer the tool? Is MFA enabled? How is access removed? What happens if the tool is unavailable?

Decide keep, consolidate or retire

Give every tool a current decision. A register should lead to action, not become another inventory nobody uses.

Evidence and official guidance.

These sources are included so you can check the underlying guidance and context yourself. HaddadStuff's interpretation and practical framework are its own.

OAIC

Australian Privacy Principles

The core privacy principles covering collection, use, disclosure, security, access and correction for entities subject to the Privacy Act.

Open official source

Cyber.gov.au

Small business cyber security guide

A small-business baseline built around practical measures such as MFA, software updates and reliable backups.

Open official source

Cyber.gov.au

Essential Eight

Australia’s baseline mitigation strategies for making common compromises harder, with maturity guidance and assessment resources.

Open official source

Scope

This is general strategic information for Australian business owners and operators. It is not legal, tax, financial, employment or cybersecurity advice.